JDR-Sr. Engineer Billing
Key Responsibilities:
1. Billing & Invoicing:
o Review monthly bills for contractors based on project progress, contract terms, and work completion.
o Ensure that invoices are accurate, complete, and in line with the agreed-upon payment schedules and contractual terms.
o Process interim bills, final bills, and advance payments according to the project timeline and milestones.
2. Payment Certification:
o Review the payments for contractors, subcontractors based on the progress of work and contractual agreements.
o Collaborate with the project management team to verify work progress and ensure accurate billing based on measurement books and work completion certificates.
o Ensure that all billing-related documents are prepared in compliance with legal regulations and company policies.
3. Contract and Payment Terms Management:
o Review contracts to ensure proper understanding and documentation of payment terms, advance payments, retention amounts, and other special conditions.
o Ensure that all billing terms are in line with the contractual agreement and that any changes in scope or timelines are reflected in the billing process.
o Monitor and ensure the timely release of mobilization advances and final payments as per the contractual terms.
4. Documentation & Record Keeping:
o Maintain accurate records of all billing documents, including invoices, payment receipts, bills of quantities, and work order forms.
o Ensure proper documentation for variations, change orders, and claims related to billing.
o Prepare periodic reports for senior management on billing progress, outstanding payments, and collection status.
5. Coordination with Project Teams:
o Work closely with the project management team to track project progress and ensure that billing aligns with the completion of various milestones.
o Coordinate with site engineers and supervisors to ensure accurate measurement of work done and timely submission of measurement books (MBs).
o Facilitate communication between clients, vendors, contractors, and the finance department regarding billing issues, disputes, and queries.
6. Cost Control and Budget Monitoring:
o Ensure that the billing is in accordance with the project budget and that any discrepancies are promptly flagged and resolved.
o Collaborate with the finance team to track project costs and ensure billing is aligned with the project’s financial goals.
o Monitor the budget and cost efficiency of the billing process, ensuring compliance with established procedures.
7. Billing Software & ERP Systems:
o Utilize ERP systems (e.g., SAP, Oracle) or other billing software for invoicing, tracking, and reporting.
o Ensure that all billing data is entered into the system for accurate tracking and reporting.
o Regularly update the ERP system with the latest payment statuses, invoices, and receipts.
8. Client Communication & Dispute Resolution:
o Address any queries, disputes, or concerns related to billing from clients or vendors.
o Liaise with clients to ensure the timely payment of bills and resolve any issues related to outstanding invoices or billing discrepancies.
o Negotiate and settle any disputes related to work progress or billing with the client or subcontractors.
9. Legal Compliance & Audits:
o Ensure that all billing processes comply with legal regulations and industry standards.
o Assist in internal and external audits by providing accurate billing records and supporting documentation.
o Prepare for and respond to audits related to project billing, payments, and compliance.
10. Final Account Preparation:
o Assist in preparing the final accounts for the project, ensuring all payments and receivables are accurately reflected.
o Prepare and submit the final bills incorporating all adjustments, changes, and final settlements.
o Coordinate with the legal and accounts team to ensure proper closure of accounts for completed projects.